Cloud Cost Comparator for Accounting Firms
What costs more: on-premise servers or private cloud hosting? Use our calculator to compare the true Total Cost of Ownership and make an informed decision for your practice.
On-Premise vs. Private Cloud: At a Glance
Before diving into the detailed calculator, here's a quick comparison of the key differences.
| Category | On-Premise | Private Cloud |
|---|---|---|
| Upfront Costs | High ($10,000-$30,000+) | Minimal or $0 |
| Monthly Predictability | Variable (repairs, support) | Fixed monthly fee |
| Hardware Refresh | Every 5-7 years | Never (included) |
| IT Support Burden | High (your responsibility) | None (fully managed) |
| Security Updates | Manual / IT dependent | Automatic |
| Disaster Recovery | Additional cost/complexity | Built-in |
| Remote Access | VPN setup required | Native secure access |
| Scalability | New hardware needed | Add users instantly |
Calculate Your True IT Costs
Enter your firm's specific costs or use our pre-populated industry averages to see a detailed 5-year cost comparison.
General Information
- Number of Users: 5 users
- Estimated Useful Life: 5 years
On-Premise Costs
- Server Purchase Price: $
- Server Backup System: $
- UPS / Battery Backup: $
- Microsoft Server Licensing: $
- On-Premise Setup Costs: $
- Monthly Recurring Costs:
- Offsite Backup (Monthly): $/month
- Annual Maintenance & Updates: $/year
- IT Support Hours (Monthly): hours
- Hourly IT Support Rate: $/hour
Private Cloud Costs (VeritSpace)
VeritSpace is Verito's dedicated private cloud hosting solution, designed specifically for accounting and tax professionals.
- Private Cloud Setup Costs: $
- Monthly Fee Per User: $/user/month
What's Included with VeritSpace:
- Dedicated private server (not shared)
- 24/7 monitoring & support
- Automatic backups & disaster recovery
- SOC 2 Type II certified data centers
- Host any Windows-based tax/accounting software
- No hardware to purchase or maintain
- Automatic security updates
- Work securely from anywhere
Quick Preview
| Type | Avg Monthly Cost |
|---|---|
| On-Premise | $1,792 |
| Private Cloud | $995 |
Why Accounting Firms Are Moving to the Cloud
Beyond cost savings, here's why firms are leaving on-premise servers behind.
Predictable Monthly Costs
Replace unpredictable hardware failures and IT bills with a fixed, budget-friendly monthly fee.
Enterprise-Grade Security
SOC 2 Type II certified data centers, automatic security updates, and 24/7 threat monitoring.
Work From Anywhere
Access your tax software securely from home, client offices, or anywhere with internet.
Scale Instantly
Add seasonal staff during tax season without buying new hardware. Remove them when done.
No Hardware Headaches
No more server crashes, hardware failures, or emergency IT calls during busy season.
Free Up Capital
Eliminate large upfront investments. Use that capital for growing your practice instead.
How accurate is this cloud cost calculator?
Our calculator uses industry-standard costs based on research across thousands of accounting firms. While individual costs may vary based on your specific needs, location, and software requirements, our default values provide a solid baseline for comparison. We recommend entering your own costs where possible for the most accurate estimate.
What's included in VeritSpace's monthly fee?
There are no hidden fees for support or maintenance.
- Dedicated private server (not shared)
- 24/7 monitoring and support
- Automatic nightly backups
- Disaster recovery
- SOC 2 Type II certified infrastructure
- Automatic security updates
- Host virtually any Windows-based tax or accounting software
Can I host my existing tax software on VeritSpace?
If you have a valid license, we can almost certainly host it. The only exception is ATX, which cannot be hosted due to vendor restrictions.
- QuickBooks
- Drake
- Lacerte
- ProSeries
- UltraTax
- CCH Axcess
- ProSystem fx
- Sage
How does on-premise compare to private cloud for security?
Additionally, your data is protected against local disasters, theft, and hardware failures.
- Enterprise-grade physical security
- 24/7 monitoring
- Automatic security patches
- Redundant systems that would be cost-prohibitive to replicate on-premise
What about internet reliability for cloud hosting?
Modern internet connections are highly reliable, and most firms already depend on internet for email, banking, and cloud applications. VeritSpace works with any stable internet connection, and we recommend having a backup option (like mobile hotspot) for mission-critical work. Our 100% uptime guarantee means you'll experience less downtime than typical on-premise servers.
How long does migration to VeritSpace take?
Most firms can be migrated in 1-3 weeks, depending on data volume and software complexity. We handle the entire process with minimal disruption to your workflow. We also offer free migration for qualifying firms, so there's no upfront cost to get started.
Ready to Simplify Your IT Infrastructure?
See how VeritSpace can reduce your IT costs while improving security, reliability, and accessibility. Schedule a free demo with our team.